Direct

Enquiry, Order and Invoice Generation

Automate the process of searching for, ring-fencing, generating and emailing sales quotations with the help of TRACS SMART Search. Save time and effort by generating and recording multiple customer requests under one enquiry.

Raise orders for the rental and / or sale of equipment with ease, defining basic rental hour/day/week/month rates with optional operational adjustments applicable where necessary. Rent by the joint, foot, metre or even tonne without having to pick up a calculator. Generate both bulk and individual invoices in TRACS that can be printed, sent or exported to external financial packages to suit all business requirements.

Fast & Accurate

Inventory Checks

With our SMART Catalog indexing system, TRACS facilitates quick and accurate stock checking.

Eradicate duplicate catalog entries, purchases and rentals with this configurable taxonomy for equipment catalog descriptions. With up to 16 user-defined attributes, TRACS SMART Catalog is fully customized to requirements for defining any equipment specification: size, weight, length, grade, model, connections, units and more. Efficient and accurate rolling stock checks replace arduous, time-consuming annual stock takes.

Flexible

Sales & Pricing Generation

Simplify rental enquiry and order processes using a single, central pricing list in TRACS, accounting for various cost criteria including different currencies, mark-ups and margins with a built-in Price Calculator.

Flexible accommodation for changing requirements, TRACS monitors each modification from enquiry through to final invoicing, ensuring every step is traceable for those orders that bear no resemblance to their original enquiry.

Complete

Purchase & Rental Audit Trails

Every action made in TRACS is audited as you go, maintaining a comprehensive history against each stock item; from inspection and repair information, to original purchase price, cost of ownership and much more. The audit thread of every piece of equipment from receipt to disposal is available at the click if a mouse.

TRACS also facilitates the storage and forwarding of internal notes and reports against enquiries, orders and deliveries.

Adaptable

Delivery Management

Easily track and manage items delivered to and from different locations through TRACS; handling all surrounding commercial transactions in one central data hub.

Add or remove line items on a delivery in TRACS up to the point of dispatch to accommodate for any last minute changes to orders.

Holistic

Book-In, Repair & Inspection Management

TRACS can readily be made available on handheld devices, greeting the user with a list of open tasks for completion and ensuring a job item is never missed. Whether booking-in, repairing or inspecting, TRACS will guide the user step by step through each equipment item and operational process.

Manage booking-in of inward stock, work instruction sets from pre-prepared lists or customized workflows, issuing of Equipment Repair Advice Tickets (ERAT), inspection and repair processes, return of equipment to stock and preparation for delivery. Gain visibility of status and location throughout each step, in real-time.

Efficient

Supplier Management

TRACS handles the commercial arrangements relating to renting or purchasing third party equipment for use on client projects, stock replenishment, inspection and repair activities. Efficiently source, manage and fulfil complete orders from the TRACS Back Office System (BOS).

Manage commercial arrangements with real-time status updates for anything from returning sub-rented equipment, to items held in storage.

Simple

Inter-Company Transfers

TRACS facilitates highly efficient rentals between Group subsidiaries, as full visibility and administrative management is speedily actioned between companies and across geographies.

Manage and report commercial invoices (including any costs incurred during transfer of equipment between branches), outstanding equipment lists that have not yet been received, pick lists of equipment location and serial number, transfer reports detailing delivery of equipment and lists of equipment received by the requesting branch.

Comprehensive

Stock Utilization Analysis

TRACS provides complete management of information relating to total rental days, total idle days, utilization, days since lasted rented, average rental rate, total rental revenue, cost and ROI.

With TRACS user-defined reporting tool SMART Dash, users can gain visibility of all key performance indicators in one place. Automatically distribute information to senior management and stakeholders for more informed business decisions.

Fail-safe

Triggers and Auto Alerts

Customize TRACS to generate warning messages or alerts if users accidentally undertake system activities which don’t adhere to agreed business processes for example, arranging rental start dates before they are due to begin or proposing invalid quantities of equipment.

Alerts can warn the user of rental periods commencing or expiring and much more.