Quick & Easy

Order Management

Store order enquiry details and purchase orders issued to suppliers in one central hub. Linked with related incoming invoices, easily review planned versus actual costs and automatically distribute information to senior management or stakeholders for more informed business decisions.

Comprehensive

Rented Equipment Cataloging

Loss of rented equipment on a job and duplicate hires come with costly consequences. Maintain an accurate catalog of rented equipment with TRACS by specifying equipment descriptions from size and weight, to make and model. With up to 16 user-defined description attributes available, users can be assured that the right equipment is hired for the job and the processes of re-ordering for future projects is maintained.

Accurate

Invoice Management

TRACS enables complete visibility of rented equipment lifecycle, from Purchase Order to Supplier Invoice. Details of duration, hour/day/week/month rates, physical equipment location, time at warehouse, time in transit, downtime and more can be made available at the touch of a button. See exactly what you should be paying for and build stronger relationships with suppliers through information transparency.

Complete

Purchase & Rental Audit Trails

Every action made in TRACS is audited as you go, maintaining a comprehensive history against each rental item; from inspection and repair information to original rental price and much more. The audit thread of every piece of equipment from receipt to disposal is available at the click of a mouse. TRACS also facilitates the storage and forwarding of internal notes and reports against enquiries, orders and deliveries.

Efficient

Supplier Management

TRACS handles the commercial arrangements relating to renting or purchasing third party equipment for use on projects, stock replenishment, inspection and repair activities. Efficiently source, manage and fulfil equipment project requirements from the TRACS Back Office System (BOS).

Manage commercial arrangements with real-time status updates for anything from returning rented equipment, to items held in storage.

Real-Time

Equipment Status Reporting

Available on the latest handheld technology, the TRACS Mobile app can now be used anytime, anywhere – from the office to the field, on or offline.

Equipment status and location can be logged by fieldworkers and/or collaboratively by suppliers for real-time visibility, ensuring maximum utilization of hired equipment. For operational efficiency, tailored handheld workflows guide fieldworkers through equipment processes, step-by-step, on any handheld device.

Simple

Inter-Company Transfers

TRACS facilitates highly efficient moving of equipment between Group subsidiaries, as full visibility and administrative management is speedily actioned between companies and across geographies.

Manage and report additional commercial spend (including any costs incurred during equipment transfers between branches), outstanding equipment lists that have not yet been received, pick lists of equipment location and serial number, transfer reports detailing delivery of equipment and lists of equipment received by the requesting branch or subsidiary.

Fail-safe

Triggers and Auto Alerts

Customize TRACS to generate warning messages or alerts if users accidentally undertake system activities which don’t adhere to agreed business processes for example, arranging rental start dates before they are due to begin or proposing equipment that is still on rent. Alerts can warn the user of rental periods commencing or expiring and much more.